More than 34 % of all employees will not return to the offices, be prepared!
It has been more than a year since a vast number of companies transitioned employees from working offices to home offices. The opinion and outlook regarding working from a home office have changed dramatically since then, and companies have had to find effective solutions to managing their teams outside of working offices.
Before the pandemic, the home office was often considered an employee benefit, and only a small portion of employees worked primarily from home. However, the home office is now an established employment standard that will remain long after the end of the pandemic, as proven by numerous international studies and predictions. According to the European Institute of Public Administration (EIPA), in Germany, the home office was used by 12 % of employees before the pandemic, but in April 2020 the percentage rose to 35 % during the lockdown. We can also see a similar trend in the USA.
The Enterprise Technology Research (ETR) predicts that the percentage of employees who will work permanently in the home office will double from 16.4 % in 2020 to 34.4 % in 2021 due to the many benefits that remote work brings.
While commuting daily to work may be in decline for many companies, work offices will not disappear completely. They offer ideal spaces for social interaction, cooperation and conferences, and more comfortable personal meetings. Also, there is an opportunity to share offices between companies, thus saving costs. It can be assumed that the future work standard will be a combined form that involves a combination or alternation of remote work and in-office work.
There are many reasons why the home office has increased in popularity not only among employees but also among management. For example, the results of a recent survey conducted by Buffer and AngelList! in 2020 examined the experience of 3,500 respondents from around the world regarding remote work.
The biggest benefits of working from home, according to the respondents:
- Ability to have a flexible schedule (32%)
- Flexibility to work from anywhere (26%)
- Not having to commute (21%)
- Ability to spend time with family (11%)
- Ability to work from home (7%)
- Other (3%)
Source: Buffer and AngelList!
The biggest negatives of working from home, according to the respondents:
- Lack of cooperation and communication (20%)
- Loneliness (20%)
- Not being able to unplug (18%)
- Distractions at home (12%)
- Colleagues are in a different time zone (10%)
- Difficulty staying motivated (7%)
- Taking vacation time (5%)
- Finding reliable Wi-Fi (3%)
- Other (5%)
Source: Buffer and AngelList!
The high level of flexibility of working from a home office and the time spent on the commute are great benefits for employees. It can also bring certain benefits for companies. One of them is the potential savings on part of the cost of running the office. In addition, with the right coordination and communication of the team to the home office, work productivity does not have to be reduced.
However, the productivity of work is precisely what many managers are concerned about, as revealed in a study carried out by OWL Labs. Managers are most often afraid that working from home will result in reduced productivity and concentration of their employees. Reducing the presence of all employees in the office environment can also, according to many, reduce the team cohesiveness and affect the corporate culture, which is important for the success of the entire company.
The home office was, is, and will always be here, and it is likely to be used by more people and for more working hours than we expected even just a few years ago.
The sooner companies address this situation with a good solution that allows them to effectively coordinate the entire team and all projects no matter where their individual members are, the better it will be for companies. This applies to both a financial point of view and to the subject of team cohesion.
Good solutions must certainly include the implementation of a single system that allows you to completely manage the team, projects, and shared data and communication of the entire team. This type of solution will certainly provide great administrative relief and allow for easier cooperation for companies. Instead of a mix of various incompatible or hard-to-connect applications, companies can deal with just one system to handle every aspect of their business.
One complete solution is the Teamogy cloud system.
Let’s take a look at how Teamogy can simplify and organize your employees’ daily activities in the home office while also effectively managing the company and the entire team from the company’s physical offices.
Example of a working day at home office with Teamogy
8:00 – Login to the system from your browser
Login into the system will take just a few seconds.
8:00 – Turn on attendance, check active tasks, new notifications, and messages directly from the home page of the system
From the Teamogy homepage, you will immediately find out which team member is active and who is working on what task.
9:00 – Online video conferencing team meeting via Teamogy Meet
Teamogy meet is the online tool for quickly creating an online meeting without the need for registration.
10:00 – Work on key activities – Online meetings with clients via Teamogy Meet, creating new budgets, contracts, and invoices using templates
You can find each document in the system within just a few seconds and print it immediately.
12:00 – Lunch break and time to read some interesting news and topics
You can also find an interesting business news outside of Teamogy.:) LinkedIn or Twitter are one of the favourite managers platforms.
12:30 – Cooperation with the team using communication tools in the system. Discussion directly in the task, project, document or fast communication through Teamogy chat
Project implementation including individual and team discussion is an integral part of every successful project.
14:30 – Control over the progress of all projects and compliance with all deadlines seen clearly in one system
In the project, you have everything you need under control – the budget for the client, the relevant invoices received, discussion, attachements and even the team’s actual time spent on the project.
15:30 – Checking the profitability of the whole company or a specific client or project using Teamogy reports and financial charts
You can easily create clear Financial reports for the whole company, compiled according to various criteria.
16:30 – Creating new tasks for the next day, allocating time, determine the deadline and assigning them to specific employees
Entering new tasks is very simple. You will be notified of the task’s progress by notifications in the system.
17:30 – Switch off the attendance and log out of the system
With the right system, the difference between working in the office and from home at the operational level is very minimal. Of course, human contact cannot be replaced completely, but there is no need for human contact all of the time, 8 hours and 5 days a week, in order to experience an effective, user-friendly, and profitable cooperation.
offers a solution that helps companies around the world make it easier to manage the daily work and communication of the entire team in one system. In addition, the whole process of deploying the system and training the team is fast and you can work in the system in just a few days. You can also read more about the benefits that Teamogy brings during pandemic era in interviews from major companies and our satisfied users. You can check the References.
TIEP TRAN
MARKETING SPECIALIST
Tiep is an integral part of the AD-IN-ONE European team. He uses his knowledge of the Teamogy system to create manuals and release notes. As part of the team that focuses on expansion to other markets, he specializes in content creation and is the main coordinator of language translations. He enjoys helping his colleagues and Teamogy users through his work. In his free time, he enjoys watching sports, traveling, and exploring new places.
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